Dear Sharon Family,
Welcome Back! We can’t wait to see all of our students and families. This is a lengthy letter but we hope you will take time to read it as it contains information that will help you have a successful school year.
The 2019-2020 school year is going to be awesome!
We strive daily to provide a safe, engaging and challenging learning environment for your child and we appreciate the partnership that we have with our families and community. We wish Dr. Stanley success as she enjoys her retirement, but we are excited to welcome Mr. Michael Greaves as our new assistant principal. I believe that this exceptional staff will help your child flourish and grow during their early childhood years and will provide them with the skills they need to be successful as they transition to middle school. At SES our goal is to go from good to great to best!
If at any time during the school year you have a concern regarding your child, we encourage you to contact the classroom teacher first. If you still need assistance, please contact the school counselor or an administrator immediately to share your concerns.
I would encourage you to visit our school website, www.sharonelementary.net, throughout the year to stay informed regarding activities and resources that are available at Sharon Elementary. You will also find a school calendar on our website which includes important dates. We will also post special events and reminders on our school Facebook page. In addition, we will be utilizing a variety of notification methods during this school year.
School Messenger Call Out – Please make sure that your phone information is accurate in Infinite Campus.
Email – If you would like to receive email notifications and reminders, please make sure that you have a current email on file in Infinite Campus.
Flyers and Agenda Books – Please check your child’s agenda book and book bag each day for information. In addition, we will use our “Thursday Folders” as a communication tool.
Just a few other reminders to help us have a smooth 2019-2020…
Children should arrive NO earlier than 8:00 a.m. if they are riding to school with their parents. SCHOOL DOORS WILL NOT OPEN UNTIL 8:00 a.m. EACH SCHOOL DAY. Please do not allow your students to exit the car until a staff member arrives at the car pool lane. Please DO NOT drop students off in the parking lot. If your child has a scheduled activity that occurs before school (tutoring, music club, yearbook, paid Before School care), you may use the second lane of traffic to drop off. This lane should ONLY be used for dropoff for these activities. Students will report to the café at 8:00 am and will be released to class at 8:10 am. Students eating breakfast at school should eat prior to going to class. Announcements will begin promptly at 8:30. Afternoon dismissal will begin at 3:20. Students should not remain on campus after 4:00 p.m. unless they are bus riders or participating in a supervised activity.
EXCEPTION TO THE ARRIVAL AND PICK UP RULE: Sharon Elementary School will be offering a BEFORE and AFTER SCHOOL program again this year for a fee. BEFORE CARE hours will be 7:10-8:10am and AFTER CARE hours will be 3:30-6:15. Information regarding cost may be found on the school website, you may register at Open House or you may pick up a registration form in the front office. Again, If your child has a scheduled activity that occurs before school, you may use the second lane of traffic to drop off. This lane should ONLY be used for before school event drop off.
Please NOTE: Transportation changes will not be accepted after 12:00 for the 2019-2020 school year. All transportation changes must be sent via written note, no changes will be accepted over the phone. All transportation notes must be sent to the classroom teacher, secretary AND receptionist.
Teacher: Please see website for email.
Secretary: Julie Todd | firstname.lastname@example.org
Receptionist: Lynda Callis | email@example.com
AM Drop Off/ PM Pickup
AM Drop Off
Car rider lane in the front of the school (one lane only). Please do not use the parking lot as a drop off area. For your child’s safety, students should be escorted to the crosswalk by an adult. Please refrain from parking in the handicapped parking spots for drop-off if you do not have a handicapped parking pass. Please do not pull out of the lane and go around the other traffic as it creates an unsafe environment. The second lane may be used ONLY by those parents who are dropping of students who participate in the Before School program or who have scheduled morning activities such as tutoring, yearbook and music club.
Option A – car rider lane in front of the school (two lanes). Option B – flag pole walker. Parents should line up on the sidewalk to the left of the flag pole (when facing the school). Students will be dismissed from the exterior door at the beginning of Wing F. In the event of inclement weather, parents should line up under the awning at the main door and students will be dismissed from the main door. Option C – bus.
Please ensure that you have your car rider or flagpole walker sign with you every day as our duty personnel will change throughout the year and they may request to see the sign.
Please keep in mind that we have several parents who participate in the car rider line. The Walton County Sheriff’s Department has directed us to ask that you please wait until closer to 3:20 to begin lining up for car riders. We will again use the main road to “loop” traffic once the parking lot lines are full. We will have staff available the first few weeks to help establish the routine. Parents utilizing the flag pole pick up may enter the parking lot directly without looping.
The following are considered excused absences:
- Personal illness when attendance would endanger the student’s health or the health of others.
- Death or serious illness in the immediate family, which necessitates absence from school.
- Recognized religious holidays observed by family.
- Mandates issued by governmental agencies.
- Conditions render attendance impossible or hazardous to health or safety.
Upon returning to school from an absence, students should provide their homeroom teacher with a written excuse from a parent/guardian, doctor, or agency. Students will have three (3) days after returning to school to provide the school with a written excuse from the parent for the absence. Doctor’s excuses will be accepted at any time.
All absences without proper documentation will be considered unexcused. Excessive unexcused absences will be referred to the Truancy Officer and parents will be held accountable.
Students will be tardy at 8:40 a.m. Any student arriving late must check in at the front office for a tardy slip and be accompanied by their parent or guardian. PLEASE NOTE: The Infinite Campus system also regards any “early checkouts” as a tardy and those numbers will be reflected on your child’s progress report/report card.
Our staff will follow procedures that will promote a safe learning environment for all children. As part of this safety plan, our main doors will be locked at 8:40 and all visitors will need to be buzzed in to the front office. Upon request to enter the school beyond the office (including the café), each person will sign in and be given a pass to be displayed clearly during the entire visit. Any person who does not clearly have permission to be in the school will be escorted to the front office. As part of the safety procedures, we may require personal identification from anyone requesting to visit or remove a student from the building. We welcome parental support, but please know that visitors will not be allowed beyond the office area after 8:40 unless you have a scheduled meeting or you have arranged a volunteer opportunity with the classroom teacher.
Paid meal prices for the 2019-2020 will be changing…Reduced Breakfast 30 cents, Reduced Lunch 40 cents, Full Pay Breakfast $1.50, Full Pay Elementary Lunch $2.25. Information regarding Free/Reduced Breakfast/Lunch will be available during Open House.
Health & Medicine
Parents must complete a clinic form in order for prescription or non-prescription medication to be administered at school. DO NOT SEND MEDICATIONS TO SCHOOL WITH THE STUDENT.
All medicine must come in the original containers (no loose pills in baggies, foil, etc.).
You must get the Official School Form from the school’s nurse for all prescription medicine and return it with the medicine. The nurse or the principal’s designee will be the only individual allowed to give medicine. If your child becomes ill at school, we will contact you immediately. If we cannot reach you, we will use the emergency contact information you have provided.
SES Discipline Plan
PBIS ROAR Plan
The goal of Sharon Elementary School is to provide learning experiences in a safe, secure and stimulating environment where every child will develop to his/her fullest potential academically, socially, emotionally and behaviorally.
Individual classroom teachers or grade level teams will develop a classroom management system that is aligned to the SES PBIS ROAR plan rules and expectations. For the 2019-2020 school year we will not be using the color system. Instead, each student will be issued a “Paw Passport” which contains the school rules and expectation. Teachers will use this passport to communicate any individual concerns. Students will be given points for good behavior. You will receive more information regarding our PBIS plan during Open House.
Bullying procedures and protocols, as well as our PBIS plan, will be reviewed with all staff and students at the beginning of each school year. Sharon Elementary School is a “No Place for Hate” school and we take the following pledge:
I promise to do my best to treat everyone fairly.
I promise to do my best to be kind to everyone – even if they are not like me.
If I see someone being hurt or bullied, I will tell a teacher.
Everyone should be able to feel safe and happy at school. I want our school to be “No Place for Hate.”
Students at SES ROAR with good behavior. We are Respectful, Organized, Always safe and Responsible. ROAR expectations apply to the classroom, hallway, bathroom, cafeteria, playground, and bus.
We exhibit Jaguar Pride by showing respect to others, keeping hands, feet and objects to ourselves, being prepared, being considerate and being responsible. Students who make good behavior choices will be rewarded in the following ways: Caught Being Good, Positive Office Referrals, Positive Notes in the Agenda Book, and Attendance at the Monthly ROAR party.
Students are assigned discipline consequences for breaking school rules and violating the WCPS Code of Conduct. Only the Principal and the Assistant Principal will assign consequences such as office-timeout, ISS, or OSS.
Parent and community volunteers are a vital part of our school community and the work that you do is greatly appreciated. In order to volunteer in our school you must complete the Walton County Schools Volunteer Training. The volunteer training is available online at www.walton/WCSDVolunteerTraining.aspx. You will be directed to watch a brief training video. Once the video is complete you will be directed to the background check section. A $10 fee is required to complete the background check. Within 3-5 days of completing the training you should receive an email indicating your status. Please be prepared to show a copy of your email or volunteer card to the front office staff when volunteering in our school.
Food Allergies and Sensitivities
As you know, we have two scheduled parties during the school year and many of our parents often share treats with their children’s classrooms when they have a birthday. Please keep in mind that we have several students at Sharon Elementary School with food allergies and sensitivities. We would encourage you to consider providing items that are non-food related such as pencils, markers, erasers, stickers, books etc. In the event that you provide a food item, please notify your child’s teacher 48 hours in advance so that they have sufficient time to make arrangements for any students with food allergies or sensitivities. In addition, we ask that any food treats be store bought with the ingredient label clearly visible.
Walton Co. Board of Education Policy JCDB states: Students are to dress in a manner that is reasonable and not distracting to other students and teachers. Any dress of an extreme nature will not be tolerated. Each school principal will make the final decision regarding student dress in his or her school. Additional guidelines are listed below and pertain to all grades PreK-5. The purpose of these guidelines is to give more descriptive information to parents and students about the dress expectations in our school. The administration will make the final decision regarding the appropriateness of student dress.
- Shoes and shirts must be worn at all times.
- Clothing must fit appropriately with regard to size and length, not oversized or undersized.
- Skirts, pants and shorts must be fastened and worn above the hipbone, fitting at the inseam and at the waistline.
- No exposed undergarments are allowed.
- Shirt straps must be 2 fingers in width.
- No cleavage or midriff shall be visible.
- No sheer or “see through” clothing shall be worn.
- No sleepwear shall be worn, including bedroom slippers (with the exception of pajama day).
- The 3x5 rule in regards to attire: no dress or skirt lengths should be shorter than 3” above the knee. All shorts lengths should be no shorter than 5” above the knee.
- The highest point of any slit in a dress or skirt must be no shorter than 5” above the knee.
- No holes, rips, or tears shall be higher than 5” above the knee in clothing.
- No headgear shall be work in the building. This includes hats, ball caps, sunglasses, bandanas, scarves, handkerchiefs, or hoodies (with the exception of hats on Friday).
- No outlandish colored or styled hair and/or makeup. The administration will determine what constitutes “outlandish” in terms of style or color. This includes black makeup/lipstick.
- Contacts must appear to be natural looking and be a naturally occurring color.
- No choke chains, wallet chains, studs, dog collars, or heavy metal “jewelry”.
- No visible body piercing other than the ear lobes. This means no eyebrow piercings, lip piercings or nose piercings.
- No item of clothing, jewelry, or headgear shall contain the following: any language, graphics, symbols, or slogans that are not in keeping with the values of the community; suggestive language, graphics, symbols or slogans; any references demeaning to others; profane language, graphics, symbols or slogans; or any references to drugs, alcohol, tobacco or gangs.
For the FIRST THREE DAYS OF SCHOOL (August 1st, 2nd and 5th) FLAG POLE and CAR RIDERS ONLY will dismiss at 2:50pm. This will allow us to clear the roads for buses to arrive at their scheduled times. Regular 3:20pm dismissal will resume for ALL groups on Tuesday, August 6th. Please be patient with us once we return to our regular dismissal time for car riders as it may take a few days for our routine to be established. Our goal is always to dismiss students in a timely manner.
We will be conducting a fire drill on the first day of school, as well as once a month for the remainder of the school year. A lock-down drill will also be conducted within the first three days of school. Additional lock-down drills and severe weather drills will also be conducted throughout the year.
Freda Doster, EdD