Miscellaneous Reimbursements Form Example
NOTE: To use a form, select click on the link, choose "Save", and save it to your desktop - DO NOT use "Open".
Reimbursement of personal funds used to purchase supplies and/or materials for use within the school system, as well as refunds to non-employees may be requested with appropriate approval. Purchases using personal funds should be kept to a minimum, as Purchase Orders or P-cards are the preferred method of use.
In order to be reimbursed or refunded a Miscellaneous Reimbursement Form should be completed with proof of payment attached. Original itemized receipts showing the method of payment used is the acceptable proof of payment that should be attached to the form.
Completed forms should be turned into the school bookkeeper or department secretary, who will notate the proper account numbers before forwarding them to the Accounts Payable department.
Sales Tax will not be reimbursed on any non-food purchases made with personal funds.
For reimbursements of meals not associated with travel please see the Georgia Statewide Travel Regulations Group Meal Policy. A copy of these regulations may be found online at http://www2.sao.georgia.gov/00/channel_createdate/0,2095,39779022_138756285,00.html.
Miscellaneous Reimbursements Forms should be typed and submitted within 10 business days from the date of the original purchase.
All reimbursements will be paid within 30 days of Accounts Payable receiving a complete, non-problematic form. If a form is returned for corrections, the 30 day window begins again once the corrected form is received by Accounts Payable. All reimbursements for a fiscal year (June 30th) are required to be submitted by July 31st.